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WEDDING GUIDE
ALAINA RONQUILLO PHOTOGRAPHY
engagement session tips, timeline guidance, vendor recommendations & more!
Welcome
A NOTE ABOUT THIS GUIDE
I'm so excited to be working with you and can’t wait to get to know you better over the next several months! I know photography is one of the larger investments you're making for your wedding day and I'm so honored you chose to work with me!
Even if you're working with a wedding planner or you're planning a simple wedding, there are likely still a lot of moving pieces left leading up to your big day.
With years of experience, I tend to get asked the same things. So I thought it would be beneficial if I put together a guide that walks you through everything from timelines to engagement sessions.
- ALAINA
Thank you again for choosing to work with me and please don't hesitate to let me know if I can offer any additional guidance throughout the wedding planning process!
I'm a huge fan of engagement sessions for a few reasons. Not only do they allow you to get comfortable in front of the camera, they also give you the opportunity to showcase your personalities in a more casual setting that is significant to the two of you. I've created an entire page dedicated to outfit tips, location ideas, timing considerations and more!
Engagement Session
plan your session
Vendors
WHO WILL MAKE YOUR DAY INCREDIBLE
Over the years, I've learned the important role quality vendors play in creating a stress-free wedding day. I've worked with many of the vendors below and I can't recommend them enough! This is not a paid list - I chose these vendors for both the quality of their work as well as their professionalism on the actual wedding day.
Meristem Floral
Hathaway Floral Design
Bowerbird Flowers
Once Gathered
Mood Fleuriste
Wylde Flowers
FLORAL DESIGNERS
Morgan Scott Films
Twenty One Films
Point 200 Films
Ashley Loyer Films
Foraged Films
Serrano Film Co.
Matt And Meredith Films
ViDEOGRAPHY
Rocky Top Catering
Unforgettable Food Affairs
Empire Eats Catering
Catering Works
Donovans Dish
CATERING
Bunn DJ Company
All Around Raleigh DJ
DJ Ryan the DJ
Oak City Entertainment
DJ & BANDS
Wink Hair & Makeup
Tease & Blush
Mena Garcia Beauty
Makeup by Ashley Mooney
The Makeup Team
HAIR & MAKEUP
Sugar Euphoria
The Cupcake Shoppe
Ashley Cakes
Love Cake
CAKES
Alexias Bridal
Coastal Knot
White of Raleigh
Lana Addison Bridal
BHLDN
WEDDING DRESS
Cottage Luxe
CE Rentals
La Tavola
The Prettiest Pieces
Greenhouse Picker Sisters
RENTALS
The Vintage Inkwell
Em Paper Co
Ivy + Linen Design
Longest Time Design
Leslie & Paper
Papier
Invitations
Oaks + Gray Paper
Plume Calligraphy
Manifest Calligraphy
Delighted Calligraphy
Mason Dixon Designs
CALLIGRAPHY
Ann McKenzie
Weddings by Heidi
OFFICIANT
There's a big difference between looking at yourself in the mirror at a hair and makeup trial and actually seeing how that hair holds up in the elements and how that makeup photographs. When it comes to being confident in your choices on your wedding day, photos are invaluable!
If you're considering a Bridal Portrait Session, I recommend a full trial run of hair, nails, makeup and your bouquet. I typically spend an hour shooting at bridal sessions and it's nice to have something to hold to make your hands feel a little less awkward!
When it comes to choosing a location for your bridal portrait session, I recommend using locations that are well manicured, clean, and have great variety for indoor and outdoor locations.
Bridal Portraits
One of the biggest advantages of a Bridal Portrait Session is that they can serve as a practice run for the big day that you can SEE
Wedding venues are usually a wonderful place to start - especially historic homes and resorts that have well manicured areas. We want to keep your dress as clean as possible and still get a lot of amazing images inside and outside.
When it comes to selecting a date for your bridal portrait session, another great thing to keep in mind is the weather. In order to avoid being too hot during the summer months or too cold during the winter months, I highly recommend Spring and Fall. However, I'll shoot anytime and anywhere if there's great light!
Many venues charge a fee for portrait sessions. Although inconvenient, the fee is often worth it in order to have use of their getting ready room and other venue services. We typically have to work with the venues on times, but I love to shoot bridal portraits in the afternoon as late as I can to get that softer afternoon light. However, if your venue has strict hours, I am happy to work with their allotted times.
Make sure to bring your jewelry, your veil and your shoes to your bridal portrait session!
Dress
Undergarments
Shoes
Veil
Bouquet
Ring
Hair pieces and jewelry
Bridal Portrait Session Checklist
That moment the Bride and Groom see each other for the first time on their wedding day is magical. And this is true whether the couple chooses to wait until the bride walks down the aisle or chooses to do a “first look’ prior to the ceremony.
First Look—a private moment couples choose to spend together prior to the wedding ceremony—have become more popular over the last few years. Majority of my couples chose to do a first look.
While I consider myself someone who values tradition, there are definitely a few good reasons to consider a first look. Here are 3 reasons to consider a ‘first look’:
Is a First Look Right for You?
If you're wondering whether a first look is right for you, stop here.
Once the ceremony begins, the day takes off quickly. A ‘first look’ is an opportunity to enjoy some quiet time alone, enjoy each other’s company, and reflect on all this day means before your day takes off.
Wedding days can be a whirlwind and they tend to fly by. There’s much to do, and a lot of people to see and to catch up with. We always encourage our couples to take a few minutes every so often during their wedding to stop and soak in everything that’s happening.
1. A first look cuts through the chaos of the day.
When there is no first look, the majority of the pictures have to be taken after the ceremony. Family pictures are generally done as soon as the ceremony ends because it’s the easiest time to round everyone up. Next up is full bridal party, and then bride and groom portraits. This generally runs into cocktail hour.
A first look opens up time prior to the ceremony for full bridal party pictures and plenty of gorgeous bride and groom portraits (although I try to take more after the ceremony closer to sunset as well). This allows the couple to get the most out of cocktail hour, which makes the rest of the evening feel less rushed.
2. IT MakeS more time for Pictures without sacrificing cocktail hour.
If you’re expecting poor weather on your wedding day, it might be best to plan on a first look because it gives you more options for pictures. If it’s pouring rain after the ceremony, you’ll be thankful you had pictures done in advance.
And reason 3 is for all you cryers out there. If you know the tears are going to fly the first time you see your other half the day of your wedding, a first look will give you time to freshen up before the ceremony.
First look or not, the first time you see each other on your wedding day will be special.
3. Avoid possible bad weather and/or have time to freshen-up after crying
Wedding Day Timeline
building the perfect
Whether you choose to do a first look or the traditional "no see before the ceremony" I will work with you on making sure you have the best timeline and plan for images.
If you're choosing to go traditional, you'll need two different sets of photo times: images taken before the ceremony and images taken after the ceremony.
You'll need to plan for about thirty minutes of pre-ceremony bridal and bridesmaid photos and thirty minutes of pre-ceremony groom and groomsmen photos at separate times. You'll also need 15 minutes of combined bridal party portraits, 30 minutes of combined family portraits and at least 30 minutes of couple's portraits after the ceremony if you're not doing any portraits together until after the ceremony.
Whether you're planning a first look or sticking with tradition of not seeing your groom until you walk down the aisle, I have tips to help make planning your timeline as easy as possible!
If you're doing a first look, photos can be done all at one time, taking an average total of 2 hours pre-ceremony (although I also LOVE grabbing just the two of you for a few additional bride and groom photos around sunset!)
If you choose a traditional aisle reveal, all we ask is that you keep your ceremony time in mind when planning your wedding.
If you're planning a sunset ceremony or an evening ceremony, it's best to do all photos before the wedding, as daylight is crucial to getting amazing portraits for your families, bridal party and your couples portraits. Making sure I have enough time while the sun is up is a great way to make the traditional ceremony work.
2 p.m.
Alaina arrives at Bride’s getting ready location and begins detail photos.
2pm - Getting Ready
Note: Ideally by the time I arrive, hair and makeup is already wrapping up. If something is going to delay the beginning of the day, it’s often HAMU.
2:45 p.m.
Bride steps into her
wedding dress.
2:45PM Getting ready
Note: Please be sure that whoever will be helping you into your wedding dress knows to be completely dressed by this time.
3:00 P.M.
The First Look takes place
3:00pm - First look
Note: The First Look can take place at the getting ready location, ceremony, or reception location. It’s up to you! Although I'm happy to make recommendations.
3:30 p.m.
Bridesmaid Portraits
3:30 Bridesmaids
Note: Bridesmaid portraits, bridal portraits and individual shots with each bridesmaid will happen at this time.
3:45 p.m.
Groomsmen Portraits
3:45pm - Groomsmen
Note : Groomsmen, Groom Portraits and individual photos with each groomsmen will happen at this time.
4:00 p.m.
Full bridal party portraits take
place at this time.
4:00PM BRidal Party
4:15 p.m.
Bridal Party in hiding.
4:15pm
Note: I make sure to wrap up portraits about 45 minutes before the ceremony to ensure no one will see the bride and groom before the ceremony begins.
5:00 P.M.
The ceremony takes place
5:00pm Ceremony
5:30 p.M.
Family Portraits
5:30pm
Note: I do family portraits right after the ceremony because everyone you need will be easy to grab. If you can give your family notice that we’ll be taking pictures immediately after the ceremony, that will also ensure that no one wanders off. We’ll help you create a list of family portraits before the big day.
6:00 P.M.
Additional Sunset Photos with
Bride & Groom
6pm Portraits
6:15 P.M.
Cocktail Hour
6:15pm Cocktail hour
Note: The great thing about doing a First Look is that it gives you more time at cocktail hour. I’ll grab some pictures of your guests while you enjoy the hour if time allows.
6:30 P.M.
Introductions & First Dance
6:30pm Introductions
6:45 P.M.
Dinner
6:45pm Dinner
9:45 P.M.
Prepare for Exit
9:45pm exit
10:00 P.M.
Photographers Depart
10pm Photographers Depart
2 p.m.
Alaina arrives at Bride’s getting ready location to begin detail photos.
2pm - Getting Ready
Note: Ideally by the time I arrive, hair and makeup is already wrapping up. If something is going to delay the beginning of the day, it’s often HAMU.
2:45 p.m.
Bride steps into her wedding dress.
2:45pm - Dress
Note: Please be sure that whoever will be helping you into your wedding dress knows to be completely dressed by this time.
3:15 p.m.
Bridesmaid Portraits
3:15pm - bridesmaids
Note: Bridesmaid portraits, bridal portraits and
individual shots with each bridesmaid will happen at this time. We will make sure our paths will not cross with the groomsmen at this time.
3:45 p.m.
Groomsmen Portraits
3:45PM groomsmen
Note: Groomsmen portraits, groom portraits and
individual shots with each groomsmen will happen at this time. We will make sure our paths will not cross with
the ladies at this time.
4:15 P.M.
Bridal Party in hiding
4:15pm
Note: I make sure to wrap up portraits about 45 minutes before the ceremony to ensure no one will see the bride and groom before the
ceremony begins.
5:00 P.M.
The ceremony takes place
5:00pm ceremony
5:30 p.m.
Family portraits.
5:30pm Family Portraits
Note: Ie do family portraits right after the ceremony because everyone you need will be easy to grab. If you can give your family notice that we’ll be taking pictures immediately after the ceremony, that will also ensure that no one wanders off. I’ll help you create a list of family portraits before the big day.
6:00 P.M.
Full Bridal Party Portraits
6:00pm Portraits
6:15 P.M.
Bride & Groom Portraits
6:15pm Portraits
Note : My favorite part of the day! Putting the focus on you two and allowing you to "Just Be" in front of my camera.
6:45 P.M.
Introductions & First Dance
6:45pm introductions
9:45 P.M.
Prepare for Exit
9:45pm Exit
10:00 P.M.
Photographer’s Depart
10:00pm Photographers Depart
If the forecast is calling for rain, fear not because rainy days can still be beautiful! If you don't believe me, just take a look at Ross and Alondra's wedding day. Half of the day was cloudy and misty.
If rain is in the forecast, I recommend ordering a few clear umbrellas on Amazon. It also might be good to re-evaluate portrait locations to make sure we can still shoot in natural light - even if it means heading offsite.
Rain Tips
If you don't own a pair of cute rain boots, now may be a great time to order a pair - even if you're just wearing them in between shooting locations.
If you're not working with a planner, it might also be a good idea to check in with your entire vendor team to make sure they're aware of the weather. Hair and makeup may need to be tweaked to withstand humidity. And if your wedding is outdoors, DJs and bands may need to take extra precaution to protect their gear. A quality rental team can also minimize the amount of mud at outdoor events.
While I can't guarantee that rain on your wedding day is good luck, I can put a plan in place to ensure a beautiful day with beautiful images.
Rainy day weddings may require a little more flexibility and creativity, but there isn't any reason why they can't be as beautiful and as joyful as sunny weddings!
Wedding Day Details
I love capturing all the little details you've carefully chosen to be a part of your wedding day! It's one of my favorite parts! Every couple has a unique story and I love how those tiny details help tell that story.
Once I arrive at your wedding, I need about 30 minutes to capture and style details. I recommend choosing a getting ready location filled with natural light and, if possible, please keep the space free from trash and clutter.
It would be wonderful if you could put all three rings, jewelry, shoes, veil purse, perfume, invitation suite with envelopes and other keepsakes together in one spot for us. Please unwrap your dress but don't worry about styling it - I'll hang it in a beautiful spot!
Dress
Dress Hanger
Rings (both engagement and wedding bands)
Shoes
Veil
Bouquet
Ring
Hair pieces
Jewelry
Invitation Suite ( 2 full sets with envelopes + stamps)
Any other paper stationary you may have like program cards.
Bridal DETAILS Checklist
His shoes
Socks (if they're special)
Cuff Links
Tie or Bow Tie
Pocket Square
Boutonnière
Vows Book
Rings
Anything else he'll have that is special or sentimental.
Vow Book
Any other sentimental keepsakes you would like to include
If you have something sentimental you'd like styled with your details, I love including family heirlooms in my detail shots.
Bonus: I'd love to have a few cuts of the florals you'll be using throughout your wedding day. If your florist will supply me a small bucket of extra pieces I can incorporate those in your detail shots. It makes all the difference when styling!
GROOM DETAILS Checklist
When I can, I always try to take a photo of your rings while you're getting ready. If possible, try to have your engagement ring cleaned or clean it yourself. To clean at home, soak your ring in warm water with dishwashing soap for 20 to 40 minutes. Then gently brush the stone with a soft toothbrush, rinse and repeat if needed.
The Rings
For family portraits, I’ll place you in the center of a large group photo with all of your grandparents, aunts, uncles, cousins, siblings, godparents, etc. And then I’ll remove the extended family so it’s just grandparents, parents and siblings. Most of the time, this method works perfectly!
I’ll keep removing family members and switch a few closer family members in and out so we get photos of you and your parents, you and your siblings, some with the groom and your family, etc. Then I’ll repeat the process with your spouse's family. The whole thing will go quicker and smoother if you let family know how the portrait process will work ahead of time.
When I send out my pre-wedding questionnaire, I'll ask you for a list of specific groupings, special situations (such as divorces or handicapped family members & more), but if you want to start brainstorming photos in the meantime, you'll find my typical list below.
Family Formals
your entire family, dressed up and together
Bride + Groom + Bride's Extended Family
Bride + Groom + Bride's Parents + Bride's Siblings + Bride's Grandparents
Bride + Groom + Bride's Parents + Bride's Siblings
Bride + Groom + Bride's Parents
Bride + Groom + Bride's Siblings
Bride + Mom
Bride + Dad
Bride + Groom + Groom's Extended Family
Bride + Groom + Groom's Parents + Groom's Siblings + Groom's Grandparents
Bride + Groom + Groom's Parents + Groom's Siblings
Bride + Groom + Groom's Parents
Bride + Groom + Groom's Siblings
Groom + Mom
Groom + Dad
Bridal Portrait Session Checklist
Please note that this list is just a starting point and that I'm happy to take any requested family portraits as long as time allows!
Consider Unplugging
If you've been to a wedding recently, you may have seen a sign from the happy couple asking for their guests to remain "unplugged" during the ceremony.
And while it might seem like a strange requests to ask guests to put down their phones, there's a pretty good reason for it! You made a big investment in photography and I'm sure one of the last things you want on your wedding day is for our photos of your ceremony to be filled with obtrusive iPhones, iPads and relatives standing in the aisle with their own cameras. In order to help us do the best possible job capturing your wedding, we recommend asking guests to unplug during the ceremony.
1. If you're getting married in the summer months, a "not-so-heavy" snack or lunch time before portraits is always a good idea for you and your bridal party to avoid hungry bellies and passing out!
2. If it's going to be hot, a cooler of cold waters and frozen washcloths can help keep a wedding party cool - especially if your men are wearing lots of layers.
3. Make sure you have your bouquet delivered in time to make an appearance for the detail shots and for your first look. Often they are delivered in water and need to be dried off before use. Having towels handy can help.
4. If you're planning on having a first look with your bridal party or a parent, they often feel more comfortable being fully dressed in their wedding attire.
5. If your reception is at a separate venue, add some "fluff time" so that I can run over to the venue to capture it while it's still "untouched" by guests.
Additional Tips
AFTER several years of experience,
I'm happy to share a few additional tips
6. I always recommend the bride go into hiding 30 minutes before the ceremony at the absolute latest. Guests typically arrive early to weddings.
7. To help make family portraits go smoother, it's best to have a breakdown of what portraits you'd like and it's really wonderful if both sides of the family have a chance to have their input on what portraits they'd like before the wedding. Supplying a list ahead of time, I can go over it and make sure we shoot things in an order that is efficient and won't leave anyone out.
8. If at anytime during the reception you'd like a photo with someone, grab my attention. I love being your personal paparazzi!
9. I'd love to help you plan your timeline. If you'd like my input, please don't hesitate to email or call!
One of the best ways to make your wedding memories last is by ordering
an album. These high quality professionally designed albums come in a
variety of linen & leather colors.
These aren’t the same albums your parents' wedding photos came in.
They’re modern, lay perfectly flat and look incredible on a coffee table.
Albums
more details
the perfect way to remember your wedding day
I can't wait to start planning with you and getting to know you! If you haven't scheduled your engagement session yet, let's get that in the books. Feel free to email me any time at info@alainaronquillo.com.
If you have any questions or would just like to chat, I'm here for you. I hope this guide helps make the process of planning your wedding details much easier and less stressful. I can't wait to see you soon! Thank you so much for taking the time to read through the guide!